Everything you need to navigate the EU AI Act with ready-to-use documents, templates, and compliance tools.
🎯 GOAL: Find out if your AI system is Prohibited, High-Risk, or Minimal — and fill out the right docs.
Version 1.0 — 3rd May 2025
1. Purpose & Limitations
This toolkit helps EU-based organisations prepare documentation that the Artificial Intelligence Act (Regulation (EU) 2024/1689) requires.
It is practical guidance only. Nothing here is legal advice. Consult qualified counsel before final submission.
2. What’s in the kit
File | Relevant AI-Act article(s) |
1-Quick-Risk-Classifier.xlsx | Art 5, 6 + Annex III |
2-Prohibited-Practices-Self-Assessment.docx | Art 5 |
3-High-Risk-Technical-Doc-Template.docx | Art 11 + Annex IV |
4-Transparency-Disclosure-Form.docx | Art 52 |
5-Provider-vs-Deployer-Matrix.xlsx | Art 16-29, 52, 73 |
6-AI-Governance-Policy-Stub.docx | Art 9, 29 |
7-Incident-Reporting-Form.docx | Art 73 |
8-Model-Card-Outline.docx | Art 52 (3) |
9-Vendor-Due-Diligence-Questionnaire.docx | Art 28-29 |
3. A 3-Step Quick-Start
🟢 STEP 1 — Classify Your AI System
📂 Open:
1-Quick-Risk-Classifier.xlsx📝 Go to tab “Risk Assessment”
☑️ Answer 14 Yes/No questions
📊 Check your result:
Verdict | What it means | Next step |
🟥 PROHIBITED | You may be in breach of Article 5 | → Seek legal advice immediately |
🟧 HIGH-RISK | You must comply with strict documentation and oversight | → Go to Step 2 |
🟨 LIMITED/MINIMAL | You may proceed with light documentation | → Go to Step 2 |
🟠 STEP 2 — Complete the Right Files
If your result was 🟧 HIGH-RISK:
💼 Complete the following documents:
File | Name | Purpose |
📄 2 | Prohibited Practice Self-Check | Ensure you’re not breaking Article 5 rules |
📄 3 | High-Risk Technical Documentation | Core compliance doc under Article 11 + Annex IV |
📄 4 | Transparency Disclosure Form | Public-facing user explanation (Art. 52) |
📄 5 | Provider vs Deployer Matrix | Who is legally responsible for what |
📄 6 | AI Governance Policy | Your internal oversight & escalation protocol |
📄 7 | Incident Report Template | Used if a serious AI error occurs (Art. 73) |
If your result was 🟨 LIMITED or MINIMAL:
✅ Just complete:
- 📄 2 – Prohibited-Practice Checklist
- (Optional) Add short rationale in your internal risk register
🟣 STEP 3 — Record & Store Everything
💾 Save all completed docs in your compliance folder
🖨 Export Word files as PDF
📁 Keep them ready for audit or regulatory request
✅ You’re done when:
✔️ The Results Dashboard shows a ✅
✔️ All required docs are filled
✔️ Internal reviewer has signed off
🛠 Bonus Tools in Your Kit
- 📈 Risk Category Explainer Sheet
- 📋 Model Card Outline
- 📄 Vendor Due-Diligence Questionnaire
Need help?
👋 Questions? Contact us or request industry/country specific version at _
Update Log and Roadmap
📅 June 2025
– Dutch and German language versions (v1.1-NL and v1.1-DE)
📅 May 2025 (v1.0)
– Launch pack
– 9 core files released
📜 Legal Disclaimer: This kit is not legal advice. Use at your own risk.